TITLE:   Clerk – Attendance/Office

 

JOB DESCRIPTION:

 

Assist school office, professional staff and departments with a variety of typing, recordkeeping, attendance, data entry, and other clerical duties. Welcome and provide assistance and information to the parents, students, visitors, volunteers, and staff.

 

QUALIFICATIONS: 

1. Education and/or experience equivalent to a High School Diploma or GED
2. Completion of District administered skills tests
3. State of Arizona Identity Verified (IVP) Fingerprint Clearance Card
4. Some positions may require fluency in Spanish
5. Some positions may require a valid Driver’s License

ESSENTIAL FUNCTIONS:  (Essential functions, as defined under the Americans with Disabilities Act, may include any of the following tasks, knowledge, skills, and other characteristics.  This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all duties and responsibilities performed by incumbents of this class.)

 

DUTIES AND RESPONSIBILITIES:

• Provide public relations support to office staff by dealing in person and by telephone with parents, students, visitors, volunteers, and staff.
• Welcome visitors and authorize entry by verifying identification and ensuring information is documented in visitor’s log.
• Receive and record daily student attendance and enter attendance data into informational databases.
• Track attendance and truancy and contact parents of absent children.
• Answer telephones, directs to appropriate person or takes messages as indicated.
• Maintain student files regarding withdrawals, requests for records, and filing of documents.
• Contact Attendance Officer regarding truant students, and provide appropriate documentation.
• Process, sort and distribute mail.
• Create, update and maintain hardcopy files and records and send files and records to storage.
• Distribute mailers, and send correspondence and notices to parents.
• Prepare new student packets and copy and laminate materials.
• Assist lunchroom in applications for free or reduced lunches and collect money.
• May translate for Spanish speaking parents.
• Perform other duties as assigned.

KNOWLEDGE, SKILLS AND OTHER CHARACTERISTICS:

• Knowledge of District attendance, registration, and record keeping policies and procedures
• Knowledge of public relations/customer service methods and practices
• Knowledge of interpreting and translating verbal and written English to Spanish preferred
• Knowledge of general office machine operation
• Knowledge of computer applications related to assignment including Genesis, MUNIS, Smartfind.
• Skill utilizing verbal and written communication skills to correspond with or provide information to a culturally diverse population
• Skill utilizing customer service/public relations skills in responding to requests, inquiries and complaints
• Skill maintaining, updating and retrieving information related to student attendance, registration, tracking and withdrawals
• Skill in maintaining confidential files and records
• Skill in establishing and maintaining effective working relationships

WORKING CONDITIONS:

 

General office environment with extensive student and public contact

 

PHYSICAL EFFORT:

 

Repetitive motion and eye strain through extensive utilization of computer hardware and software

Repetitive motion through extensive use of telephone

May require bending, stooping, standing and prolonged sitting

May require lifting materials and supplies weighing up to 25 pounds

 

 

WORK YEAR: 212 Days

 

DEPARTMENT/SCHOOL: Middle School

 

 

REPORTS TO:  Principal

 

EVALUATION:  Classified Personnel Evaluation

 

SUPERVISES:  N/A