CATEGORY:  Classified

TITLE:   Account Specialist Senior 

JOB DESCRIPTION:

Implement and maintain for the District an accurate and efficient computerized accounting system to ensure compliance with State and Federal mandates as related to district and student transportation.

QUALIFICATIONS:

1. Education and/or experience equivalent to a High School Diploma or GED
2. Three (3) years of bookkeeping or accounting experience preferably in a school environment (preferred)
3. State of Arizona Identity Verified (IVP) Fingerprint Clearance Card
4. Valid Arizona Driver’s License

ESSENTIAL FUNCTIONS:  (Essential functions, as defined under the Americans with Disabilities Act, may include any of the following tasks, knowledge, skills, and other characteristics.  This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all duties and responsibilities performed by incumbents of this class.)

DUTIES AND RESPONSIBILITIES:

• Input purchase orders and process invoices
• Responsible for AHCCCS-eligible client record keeping and reporting.
• Responsible for department budget tracking.
• Support other department positions, e.g. filling in as dispatch, FIT driver and bus assistant
• Support  the Director, the Supervisor and all district administration on matters related to student transportation.
• Respond to phone calls that may include parent complaints, bus stop complaints, or general questions, and direct them to the appropriate person when necessary.
• Perform general office duties such as copy, create and maintain department calendars, and input employee data.
• Perform other duties as assigned.

KNOWLEDGE, SKILLS AND OTHER CHARACTERISTICS:

• Knowledge of Federal, State and District accounting and reporting requirements for assigned area
• Knowledge of accounting methods practices and procedures
• Knowledge of record keeping/file maintenance practices and procedures
• Knowledge of customer service/public relations practices and procedures 
• Skill prioritizing, scheduling, assigning and reviewing work
• Skill solving problems independently
• Skill utilizing automated systems to maintain databases and generate reports
• Skill accurately inputting and retrieving information from computer databases
• Skill utilizing effective verbal and written communication in the preparation of reports and records
• Skill implementing policies and procedures related to area of assignment
• Skill utilizing customer service techniques in responding to inquiries and complaints
• Skill establishing and maintain effective working relationships
• Skill in, but not limited to:

• Email
• Word Processing
• Spreadsheets
• Databases
• Presentation Software
• Accounting and basic math
• Use of standard office equipment

WORKING CONDITIONS:

General Office environment

May need to drive to other sites to complete work assignments

PHYSICAL EFFORT:

Position may require climbing, stooping, standing, walking, keyboarding, talking, listening, eyestrain and repetitive motions

May be required to travel to in and out-of-district sites

May require lifting and carrying materials and supplies weighing up to 20 pounds

WORK YEAR: 12 months

DEPARTMENT/SCHOOL: Transportation 

GRADE: 49

REPORTS TO:  Director or Supervisor of Transportation 

EVALUATION:  Classified Personnel Evaluation

SUPERVISES:  N/A